Part-Time Virtual Assistant — Notion-Based | Scheduling, Admin & Household Coordination

I'm a corporate media professional based in Atlanta, GA. I work a full-time role, have some freelance client work and recently started a creative writing brand simultaneously — so the small stuff piles up fast. I'm looking for a proactive, detail-oriented VA to help keep my life and work organized, with Notion as our primary operating system.

This is a long-term, part-time role. I need someone reliable, communicative, and capable of taking ownership of a task from assignment to completion without constant hand-holding.

What You'll Own

•Calendar and scheduling — full ownership of my personal and logistics calendar in Google Calendar

• Meal planning — weekly menu suggestions, grocery list building in Kroger/Publix apps, budget tracking

• Household logistics — vendor coordination, service follow-ups, appointment scheduling

• Media and PR coordination — confirmation emails, morning-of reminders, contact tracking

• Freelance admin support — invoice tracking, client follow-up reminders, deadline visibility

• Social media posting — Substack Blog and personal accounts (Instagram, Facebook, LinkedIn, Substack); template population and scheduling for my approval before anything goes live

• Daily Notion updates — keeping our shared workspace current so I always know what's in queue, in progress, and done

What You Will NOT Be Doing

• Writing original social media copy or creating content from scratch

• Accessing my personal or work email inboxes directly

• Making financial decisions or large purchases without explicit approval

Tools You Must Be Comfortable With

Tool Purpose

Notion Our primary operating system — task management, check-ins, weekly rhythm

Google Calendar Scheduling, event creation, travel buffers

Gmail (assistant account) All outbound communication on my behalf

Canva Populating social media templates

Social scheduler (TBD) Scheduling approved posts to Instagram, Facebook, LinkedIn, Substack

LastPass Secure credential sharing for approved tools

Hours + Pay

Hours 5–10 hrs/week, with some weeks up to 15 during busy periods

Schedule Flexible async; daily Notion check-in required by end of day

Location Remote — U.S.-based preferred for time zone alignment

What I'm Looking For

• You've worked as a VA for at least 1 year

• You're Notion-proficient — you can build and maintain databases, views, and pages that are appealing

• You communicate proactively — you tell me when something is done, and you flag when something is blocked

• You follow instructions precisely and don't need the same direction twice

• You have experience with personal/household admin, not just business ops

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...