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Executive Office Support Assistant

June 18, 2026

Job Title: Executive Office Support Assistant Department: Office of the Vice President / President Institution: American University in the Emirates (AUE) Job Purpose The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. Qualifications & Education <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l2 level1 lfo1; tab-stops: list .5in;">Bachelor’s or Master’s degree in Business Administration or a related field.</li> </ul> Experience <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li> </ul> Skills / Knowledge / Competencies <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Strong multitasking and organizational skills.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Bilingual proficiency (Arabic and English) is mandatory.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Demonstrated independence, sound judgment, and a high level of responsibility.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Knowledge of academic and administrative procedures, student policies, and university protocols.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Strong commitment to confidentiality and discretion.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Ability to manage the smooth day-to-day operations of an executive office.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Effective problem-solving skills with the ability to resolve issues independently.</li> </ul> Key Responsibilities <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Maintain and update the President’s/Vice President’s calendar, meetings, and appointments.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Operate with minimal supervision while contributing effectively as a member of the broader university team.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Handle highly confidential information with the utmost discretion.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Represent the President’s Office in interactions with external officials, institutions, and partner organizations.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li> </ul> About American University in the Emirates (AUE): The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City. AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment. At AUE, we believe Nothing is Impossible is the Pathway to Success AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education. The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates. The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022. The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET. NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...