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Senior Recruiting Coordinator

May 11, 2026

<h2>About the team</h2>As a Senior Recruiting Coordinator, you will play a pivotal role in ensuring a seamless and inclusive interview experience. You’ll partner with recruiters, hiring managers, and interviewers, using advanced scheduling tools to drive efficiency, consistency, and innovation throughout the candidate journey. You Will Get To: Coordinate and manage complex, high-volume interview schedules using automated tools integrated with Workday, Outlook, and Zoom. Serve as the primary contact for virtual, multi-day, and panel interviews, ensuring accurate setup and clear communication. Manage scheduling actions, including reschedules, substitutions, and cancellations, while maintaining data accuracy. Troubleshoot scheduling issues such as availability conflicts, time zone discrepancies, and automation errors. Communicate proactively with recruiters and interviewers to prevent conflicts and ensure clarity. Track interview feedback, NDA signatures, and other hiring documentation to maintain compliance. Mentor and train Recruiting Coordinators on best practices for automation, calendar management, and candidate communication. Lead or participate in initiatives to improve team efficiency and candidate satisfaction.<h2>About the role</h2>At Zillow, our Talent Acquisition team is transforming how we hire by leveraging technology to simplify and elevate every step of the process. We are committed to operational excellence and delivering a world-class, inclusive candidate experience that supports Zillow’s mission and values. This role has been categorized as a teleworker position. Teleworkers do not have a permanent corporate office workplace and instead work from a physical location of their choice, which must be identified to the Company. Employees may live anywhere in Mexico, with availability to travel to Mexico City, as we recommend attendance at occasional office events.In addition to a competitive base salary and benefits, this position is also eligible for equity awards based on factors such as experience, performance and location.<h2>Who you are</h2><ul><li>3+ years of experience managing high-volume scheduling, preferably in Recruiting Coordination, HR operations, or talent acquisition support.</li><li>Strong organizational and time management skills, with attention to detail and accuracy.</li><li>Proficient in applicant tracking systems (Workday), Outlook calendar management, and automated scheduling tools (e.g., Paradox, GoodTime, Prelude, or similar).</li><li>Able to manage multiple priorities and deliver timely, accurate results.</li><li>Collaborative communicator who builds strong relationships with cross-functional partners.</li><li>Committed to creating a smooth, inclusive experience that reflects Zillow’s brand and values.</li><li>Proactive problem-solver who anticipates challenges and drives solutions with minimal supervision.</li></ul><h2>Get to know us</h2>At Zillow, we’re reimagining how people move—through the real estate market and through their careers. As the most-visited real estate platform in the U.S., we help customers navigate buying, selling, financing and renting with greater ease and confidence. Whether you're working in tech, sales, operations, or design, you’ll be part of a company that's reshaping an industry and helping more people make home a reality.Zillow is honored to be recognized among the best workplaces in the country. Zillow was named one of <a href="https://www.greatplacetowork.com/best-workplaces/100-best/2025" target="_blank" rel="noopener noreferrer">FORTUNE 100 Best Companies to Work For® in 2025,</a> and included on the <a href="https://people.com/100-companies-that-care-list-2025-11784812" target="_blank" rel="noopener noreferrer">PEOPLE Companies That Care® 2025 </a>list, reflecting our commitment to creating an innovative, inclusive, and engaging culture where employees are empowered to grow.No matter where you sit in the organization, your work will help drive innovation, support our customers, and move the industry—and your career—forward, together. Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact your recruiter directly.Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local law.Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...