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HubSpot Administrator (B2B Operations)

April 29, 2026

<h3 style="line-height:1.38;margin-top:19px;margin-bottom:5px;">The Company</h3>Harvest Hosts is a high-growth RV travel technology company and the largest private RV camping network in North America. We manage a portfolio of well-established brands across North America and Europe, offering a comprehensive suite of products designed to streamline and elevate the RV travel experience.Our portfolio includes:<ul><li style="list-style-type:disc;">Harvest Hosts – offering unique overnight stays at ~6,000 wineries, breweries, distilleries, golf courses, museums, and other small businesses across North America</li><li style="list-style-type:disc;">Boondockers Welcome – a community-driven platform connecting RVers with over 3,000 private property hosts</li><li style="list-style-type:disc;">Escapees RV Club – one of the largest and most established RV clubs, offering resources, education, events and community for all RVers</li><li style="list-style-type:disc;">Brit Stops – a UK and Ireland-based membership connecting motorhomers with ~1,500 small businesses that allow overnight stopovers</li><li style="list-style-type:disc;">CampScanner – an alert service that notifies users of open campsites at sold-out State and National Parks</li></ul>The company’s mission is to advance the technology and accessibility of the RVing and campground industry, making traveling while supporting national parks, local small businesses, and communities easier than ever.<h3 style="line-height:1.38;background-color:#ffffff;margin-top:19px;padding:0pt 0pt 4pt 0pt;">The Position</h3>As an integral member of our Host Relations team, you will work on the supply side of the business, helping small businesses, farms, and non-profits on Harvest Hosts. This full time, remote role will be focused on supporting the recruitment of new Host locations, as well as driving the success of our existing Host network. Note: This role will focus on our B2B, or supply, side of the business, not the member facing side.You will play a pivotal role in this process by driving the efficiency and success of our HubSpot CRM system. Your contributions will be instrumental in optimizing our Host marketing, recruiting, and lifecycle efforts, ensuring that our Hubspot instance remains a cornerstone of our Host Relations operations.You will be tasked with overseeing various aspects of database management, including maintaining data accuracy, supporting segmentation creation for marketing and recruiting efforts, automating workflows and establishing processes, and developing reporting. Your efforts will directly impact our ability to deliver targeted and personalized communication to our audience of amazing small businesses, which will support the ongoing growth of Harvest Hosts.Additionally, you will be a team player that collaborates closely with cross-functional teams to identify and implement structural enhancements to our HubSpot instance, aligning with evolving business needs while maintaining compliance with data security standards.<h3 style="line-height:1.38;margin-top:19px;margin-bottom:5px;">Skills & Experience</h3>HubSpot Expertise: You possess a strong understanding of HubSpot’s capabilities and limitations. Comfortable with creating and maintaining custom objects, you implement new features with ease and launch strategic plans cross-departmentally.Excellent Communicator: Your strong communication skills enable you to understand and explain our data structures and limitations effortlessly. Whether it's Slack, email, phone, Zoom, or Asana, you are adept at all types of communication.Focus and Discipline: Self-motivated and disciplined, you maintain a steady, calm pace to work through a variety of tasks. You take complex projects and break them down into manageable pieces to drive meaningful improvements and change. Technologically Savvy: Navigating multiple websites, tools, and applications simultaneously is second nature to you. You feel right at home behind the keyboard, utilizing technology and AI to its fullest potential.Problem Solver: You thrive on handling unique problems, never shying away from challenges. When presented with a new situation, you gather notes, distill the core problem, propose solutions, and move forward without missing a beat.<h3 style="line-height:1.38;background-color:#ffffff;margin-bottom:5px;padding:0pt 0pt 0pt;">Key Responsibilities</h3><ol><li style="list-style-type:decimal;">HubSpot Database Management:<ul><li style="list-style-type:circle;">Take ownership of the HubSpot CRM database, ensuring data accuracy, completeness, and organization.</li><li style="list-style-type:circle;">Implement advanced data segmentation strategies to facilitate highly targeted and personalized marketing and sales communication.</li><li style="list-style-type:circle;">Lead initiatives in data hygiene, deduplication, and management of lead sources to maintain database integrity.</li></ul></li><li style="list-style-type:decimal;">Database Structural Changes:<ul><li style="list-style-type:circle;">Act as the primary decision-maker and authority on all structural changes to the HubSpot instance.</li><li style="list-style-type:circle;">Collaborate with cross-functional teams to identify, plan, and execute database enhancements aligned with evolving business needs.</li><li style="list-style-type:circle;">Ensure all structural changes adhere to data security and compliance standards.</li></ul></li><li style="list-style-type:decimal;">Data Integration and Automation:<ul><li style="list-style-type:circle;">Establish and maintain seamless data integrations between HubSpot and other systems or platforms.</li><li style="list-style-type:circle;">Develop and optimize marketing automation workflows to streamline processes and enhance overall efficiency.</li><li style="list-style-type:circle;">Monitor data integrations and automation processes, promptly resolving any issues that arise.</li><li style="list-style-type:circle;">Utilize AI tools like Claude to assist in building, testing, and refining automation workflows and data processes.</li></ul></li><li style="list-style-type:decimal;">Reporting and Analytics:<ul><li style="list-style-type:circle;">Create, maintain, and enhance regular reports and dashboards providing critical insights into database health and the effectiveness of marketing strategies.</li><li style="list-style-type:circle;">Analyze data to generate actionable recommendations for optimizing recruiting and marketing initiatives, contributing to business growth.</li></ul></li><li style="list-style-type:decimal;">Training and Collaboration:<ul><li style="list-style-type:circle;">Collaborate closely with teams to understand their data requirements and provide effective support in utilizing the database.</li><li style="list-style-type:circle;">Be a thought partner on projects involving Host Marketing (i.e., B2B marketing), Host Recruiting (i.e., Account Executives), and Host Success (i.e., customer success) teams.</li><li style="list-style-type:circle;">Lead training sessions for team members on HubSpot CRM usage and best practices in data management.</li></ul></li></ol><h3 style="line-height:1.38;margin-top:19px;margin-bottom:5px;">Compensation & Benefits</h3>Harvest Hosts is a private equity-backed company. This position is a full-time and fully remote role. Compensation will be based on experience with a base salary of $75-85k, plus the ability to participate in the general bonus pool and employee equity plan. Benefits include fully remote work, unlimited PTO, health/dental/vision insurance, eligibility to participate in our 401(k) program, and a supportive team environment with A+ team members. Timing: We are looking to fill this position as soon as we find the right candidate! Remote work applicants may not work from the following states: CA, HI or AKHarvest Hosts appreciates your interest in our company as a place of employment. It is Harvest Hosts policy to provide equal opportunity for employment to all qualified employees and applicants, regardless of race, religion, religious affiliation, ancestry, citizenship status, marital status, familial status, sexual orientation, gender identity, color, creed, national origin, sex, age, disability, or veteran status or any other characteristic protected by local, state or federal law. This policy applies to all areas of employment, including recruitment, placement, training, transfer, promotion, termination, pay, and other forms of compensation and benefits. Harvest Hosts will provide reasonable accommodations to qualified individuals.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...