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Administrative Research Assistant

May 9, 2026

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary Location:The GRADUATE CENTERBargaining Unit:YesThe Excellence through Education Research Group at the City University of New York is seeking an administrator to support coordinating and implementing core research team operations. This position is fully remote.Specific tasks and duties vary over the lifecycle of research projects, and as the particular funded research projects may vary over time. However, most projects include the following duties:<ul><li>Research Support – assist with research planning, internal and external participant coordination data collection, including:<ul><li>Organize research materials and maintain digital files</li><li>Manage participant communications and meetings</li><li>Add and update references in Zotero</li><li>Add and update information on the research group website</li><li>Track and maintain research information for annual reports</li><li>Manage transcriptions from interviews</li></ul></li></ul><ul><li>Financial & Grant Support –assist in the coordination, organization, and compliance for grant financial management<ul><li>Assist with tracking grant expenses and maintaining financial records for compliance and reporting processes</li><li>Manage research participant payments and maintain records</li><li>Organize receipts, invoices, and related documentation</li><li>Submit vendor invoices and staff reimbursements</li></ul></li></ul><ul><li>Administrative Support – communication and collaboration coordination<ul><li>Prepare reports, correspondence, and internal documentation</li><li>Support general office and operational tasks</li><li>Schedule meetings and manage calendars as needed</li><li>Support various tasks as requested</li><li>Maintain and update detailed documentation of research group procedures</li><li>Other duties as assigned</li></ul></li></ul>Qualifications<ul><li>Bachelor's degree</li><li>Experience supporting complex administration or operations, preferably in research and/or educational systems</li><li>Experience with large institutional bureaucracy, coordinating across departments, and working with complex systems for compliance and reporting</li><li>Strong written and oral communication skills</li><li>Strong time management and organizational skills</li><li>Detail-oriented and conscientious</li><li>Ability to work independently, using remote transparency and accountability mechanisms</li><li>Ability to consistently review and adhere to complex and detailed written procedures related to data collection and research compliance</li><li>Ability to proactively anticipate and generate potential solutions to problems and to communicate these to the appropriate senior members of the project team in a timely manner</li><li>Ability to learn new skills on the job (e.g., software, administrative or technical procedures, methods or styles of communication, etc.)</li><li>Experience with Microsoft Word, Excel, and PowerPoint; Project Management tools; and willingness/ability to learn other technical and software tools as needed.</li></ul>While the current grant funding this position ends in 2028, we are seeking someone interested in continuing the roll long-term. The research group has a long record of securing continuous external funding in the past and we are actively applying for subsequent grants to fund the position after the current grant ends.Pay Range:$45,000 - $70,000 annually, commensurate with skills and experienceRFCUNY Benefits RFCUNY Employee Benefits and Accruals (link to <a href="https://www.rfcuny.org/RFWebsite/employees/explore-enroll-in-employee-benefits/" target="_blank" rel="noopener noreferrer">https://www.rfcuny.org/RFWebsite</a>) About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...