About the position

Bethel School District is seeking qualified applicants for an 8 hours per day, 261 days, Office Coordinator III/IV - Human Resources /Payroll Assistant position at the District Office. This role supports and coordinates daily processes, procedures, and operations within the Business and Human Resources departments. Responsibilities include oversight of designated Human Resources software systems. The position requires strong multitasking skills, discretion, and the ability to exercise independent judgment. Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success. Nature of Work This position includes but is not limited to advanced office work, specialized administrative support, and records management in Payroll and Human Resources for Bethel School District. Positions of this class organize, direct, and participate in the office workflow at the District Business and Administration offices, while providing administrative assistance, as needed. Work is performed within general policies and practices established by the District Administration office. Positions of this class, however, may develop workflow procedures and use independent judgment in accomplishing assigned tasks. The type of work may vary depending on the work cycle of the school year. Accuracy and ability to self-audit work are required.

Responsibilities

• Implements Human Resources and Payroll processes and procedures, including processing job requisitions, staff onboarding, off-boarding, and records and file management.
• Maintains high levels of confidentiality for all Human Resources and Payroll related documents and information.
• Accurately enters and maintains data files, databases and personnel files for new hires, and current and departing employees.
• Provides administrative support for Payroll and Human Resources processes, including, but not limited to, organizing and processing time sheets, payroll files, worker compensation files, and medical leave files.
• Organizes and routes appropriate forms and paperwork, including, but not limited to, hiring packets, unemployment and leave forms, and payroll documents.
• Accurately files and scans documents, as needed or requested.

Requirements

• Knowledge of advanced English composition, spelling, grammar and vocabulary.
• Demonstrated effective oral and written communication skills; good interpersonal and analytical skills.
• Knowledge of the principles and practices of office management, office procedures and practices as required by the position.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Knowledge of the operation of standard office equipment used by the position.
• Ability to organize, coordinate and direct a variety of office support activities.
• Ability to interpret and apply District and school operating policies.
• Ability to compose a variety of letters, reports, budgets and other documents at an acceptable level of proficiency as required by the position.
• Ability to organize and maintain a variety of official records in an effective and efficient manner.
• Ability to analyze budget and accounting records and to prepare clear and concise reports as required by the position.
• Ability to take direction and delegate responsibility.
• Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals.
• Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers.
• Ability to maintain regular, predictable and prompt attendance.
• High school diploma or equivalent.
• Three years of clerical or bookkeeping experience at a level equivalent to an Office Coordinator II; or substituting course work and training in office management or other related fields for up to one year of experience.
• Any satisfactory equivalent combination of experience and training, which ensures the ability to perform the work, may be substituted for the required experience.
• Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon Department of Education through a process authorized by the Bethel School District.
• Applicants would be responsible for the one-time fingerprint clearance fee.

Nice-to-haves

• Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration.